Event Executive

About the role

The Events Executive is responsible for managing the hand‑over of confirmed events from the Sales team to operational departments, ensuring every detail is captured, documented and communicated so the Banqueting team can deliver flawless experiences.

Key responsibilities

• Manage the transition of confirmed events from Sales to Operations.
• Liaise with clients to finalize event details, develop timelines and operational checklists.
• Coordinate and negotiate with external vendors, acting as the primary point of contact.
• Prepare and maintain Banquet Event Orders (BEOs) and keep all event data up‑to‑date in the Envision system.
• Distribute finalized documentation to Banqueting, Food & Beverage, Operations and other relevant departments.
• Lead internal alignment meetings and conduct structured hand‑overs to the Banqueting team.
• Track internal event budgets, monitor costs and support cost‑control initiatives.
• Collect client and operational feedback post‑event and produce evaluation reports.

Required profile

• Strong organizational abilities and attention to detail.
• Excellent communication skills for interacting with clients, vendors and internal teams.
• Ability to manage multiple events simultaneously and work under pressure.
• Proactive problem‑solving mindset and a customer‑focused attitude.

Required skills

• Proficiency with the Envision event management system.