Project Assistant, Gender Mainstreaming

About the role

UNDP Montenegro is recruiting a Project Assistant for its gender equality portfolio, which supports the women's economic empowerment component of the regional EU4Gender Equality Programme for the Western Balkans and national gender equality initiatives. The post is open to internal and external applicants and is based in the UNDP Montenegro office in Podgorica.

Key responsibilities

• Support day-to-day activities of the regional EU4Gender Equality Programme and national gender equality programming, including drafting routine correspondence, reports and meeting minutes, and providing translation and interpretation into English.
• Maintain documentation (progress reports, technical reports, meeting minutes) in hard and electronic copies in an accessible filing system.
• Assist the CO M&E officer with monitoring and evaluation, knowledge resources and donor, governance and corporate progress reports.
• Provide logistical support: organize events, meetings and study tours, arrange travel and shipments, handle daily subsistence allowances and coordinate with the Operations Unit on procurement, HR, travel and finance.
• Support recruitment of experts, procurement (Quantum, tender documents, quotations and bids) and monitoring of consultants' work and payments.
• Handle financial duties: process daily transactions in Quantum, keep a budget notebook, revise budgets, estimate expenses, report expenditures, prepare asset/inventory reports and assist in preparing progress and financial plans.

Required profile

• Secondary education, or a university degree in Social Sciences, Economics, Management or a related field (considered but not required).
• At least 5 years of progressively responsible administrative and financial administration experience with secondary education, or 2 years with a bachelor's degree.
• Desired: project administration and finance experience, experience with international organizations, web-based management systems, event organization, project monitoring and evaluation, and preparation of progress reports.

Required skills

• Computer literacy and advanced knowledge of MS Word, Excel and other spreadsheet and database packages.
• Knowledge of accounting concepts and principles.
• Event management and procurement management.