Sales & Marketing Coordinator

About the role

We are seeking a detail‑oriented Sales & Marketing Coordinator to support the daily operations of our Sales & Marketing team at One&Only Portonovi. You will ensure smooth administration, effective communication, and exceptional support for our guests, partners, and internal stakeholders.

Key responsibilities

• Provide administrative assistance to Sales Managers and maintain filing systems and sales records.
• Coordinate departmental reports, calendars, meetings, site inspections and internal communications.
• Prepare and distribute rate applications, contracts, special offers and manage allocation, barter and gifting agreements.
• Maintain CRM, Opera and corporate client records, including contract amendments.
• Organise itineraries, documentation for sales trips, trade shows and client visits.
• Support VIP arrivals, site inspections and familiarisation trips, handling client requests and issue resolution.
• Act as liaison between internal teams and external partners such as tour operators, DMCs and GSAs.

Required profile

• Strong organisational and communication skills.
• Ability to work accurately under pressure and manage multiple priorities.
• Customer‑focused mindset with a proactive approach to problem solving.

Required skills

• CRM systems
• Opera property management system

What we offer

• Opportunity to work in a luxury resort environment with a supportive, creative team.
• Professional development and career growth within a fast‑expanding brand.